Transform Your Email Experience: Migrating from Groupwise to Outlook with Shoviv

Step-by-Step Guide to Convert Shoviv Groupwise to OutlookMigrating from GroupWise to Outlook can seem daunting, especially if you’re unfamiliar with the process. However, with the right tools and guidance, you can make the transition smoothly. This guide will walk you through the steps to convert Shoviv GroupWise to Outlook effectively.

Understanding the Need for Migration

GroupWise, developed by Micro Focus, is a collaborative software suite that includes email, calendaring, and task management. While it has served many organizations well, Microsoft Outlook has become the preferred choice for many due to its user-friendly interface and integration with other Microsoft products. Migrating to Outlook can enhance productivity and streamline communication.

Why Choose Shoviv for Migration?

Shoviv offers a powerful tool specifically designed for migrating GroupWise to Outlook. Its features include:

• User-Friendly Interface: Easy navigation for users of all skill levels.
• Batch Migration: Ability to migrate multiple mailboxes simultaneously.
• Data Integrity: Ensures that all emails, attachments, and other data are preserved during the migration.
• Preview Option: Allows users to preview data before finalizing the migration.

Prerequisites for Migration

Before starting the migration process, ensure you have the following:

• Shoviv GroupWise to Outlook Migration Tool: Download and install the latest version from the official website.
• Access Credentials: Ensure you have the necessary credentials for both GroupWise and Outlook accounts.
• Backup: Always back up your data before starting the migration to prevent any loss.

Step-by-Step Migration Process

Step 1: Launch the Shoviv Tool

Open the Shoviv GroupWise to Outlook Migration Tool on your computer. You will be greeted with a user-friendly interface that guides you through the migration process.

Step 2: Add GroupWise Mailbox

1. Click on the “Add GroupWise Mailbox” option.
2. Enter the required details, including the GroupWise server name, username, and password.
3. Click “OK” to connect to your GroupWise account.

Step 3: Select Mailboxes for Migration

Once connected, the tool will display all available mailboxes. You can select individual mailboxes or choose multiple ones for batch migration.

Step 4: Choose the Destination

1. Click on the “Add Outlook Profile” option.
2. Enter the necessary details for your Outlook account, including the email address and password.
3. Click “OK” to connect to your Outlook profile.

Step 5: Configure Migration Settings

Before starting the migration, you can configure various settings:

• Select Items to Migrate: Choose whether to migrate emails, contacts, calendars, or all items.
• Date Filter: If you want to migrate emails within a specific date range, set the date filter accordingly.
• Folder Mapping: Map GroupWise folders to corresponding Outlook folders if needed.

Step 6: Start the Migration

Once you have configured the settings, click on the “Start” button to begin the migration process. The tool will display the progress, and you can monitor the status in real-time.

Step 7: Preview and Verify Data

After the migration is complete, the tool will provide an option to preview the migrated data. Check to ensure that all emails, attachments, and other items have been transferred correctly.

Step 8: Finalize the Migration

Once you are satisfied with the preview, you can finalize the migration. The data will now be available in your Outlook account, ready for use.

Post-Migration Steps

After completing the migration, consider the following:

• Check for Missing Items: Review your Outlook account to ensure all data has been migrated successfully.
• Update Settings: Adjust any settings in Outlook to suit your preferences.
• Training: If your organization is transitioning to Outlook, consider providing training sessions to help users adapt to the new interface.

Conclusion

Migrating from Shoviv GroupWise to Outlook doesn’t have to be a complicated process. By following this step-by-step guide, you can ensure a smooth transition with minimal disruption to your workflow. With the right tools and preparation, you can take full advantage of Outlook’s features and improve your productivity. If you encounter any issues during the migration, Shoviv’s support team is available to assist you.